Privacy Policy
Last updated: October 24, 2026
The short version
- We collect what we need to run your account, track your studying, bill you, and run the community.
- We do not sell your personal information, and we do not use advertising or cross-site tracking cookies.
- AI features send what you give them (your voice in the Voice Preceptor, files you upload for flashcards) to OpenAI or Google to produce results. Section 3 has the details.
- You can download your data, change your privacy settings, and delete your account from Settings.
1. Who we are and what this covers
This Privacy Policy explains how Atomic Anesthesia, LLC ("Atomic Anesthesia," "we," "us," or "our") collects, uses, discloses, and keeps personal information when you visit atomicanesthesia.com, use our web application and its lessons, question bank, flashcards, Voice Preceptor, case log, media hub, community, and events, or receive our emails (together, the "Service").
It does not cover services we link to but do not control, such as Stripe's checkout pages, Vimeo, or an event's video-meeting provider. Those services have their own privacy policies.
2. Information we collect
2.1 Account and profile information
- Email address, first and last name, username, and password (stored only as a secure hash by our authentication provider, Supabase)
- Your role (for example, SRNA or CRNA), cohort or year, nurse anesthesia program, graduation year or date, and current semester
- Optional details you add: profile photo, bio, status, and links to your social media profiles
- Your settings, such as notification, messaging, and visibility preferences
2.2 Learning activity
- Lessons viewed and completed, time spent, and pre- and post-lesson quiz scores
- Question bank sessions, answers, scores, and bookmarks
- Flashcard reviews and scheduling data, and the personal decks and cards you create or import
- Streaks, badges, activity history, and saved items
2.3 Clinical case log
If you use the case log, we store the details you enter: case date, clinical site, ASA class, patient age category, anesthesia technique, procedures, specialties, hours, and your notes. The case log is for tracking your training, not for patient records. Do not enter information that could identify a patient (see our Terms).
2.4 Voice Preceptor and AI tools
When you use the Voice Preceptor, your microphone audio is streamed to Google to run the conversation. We save the session transcript, your score, the report, and the study guide to your account. We do not save the audio. When you use AI flashcard generation, we process the text of the file you upload or the notes you paste. See Section 3.
2.5 Community and messages
- Forum topics, replies, and edits; reports you submit; and moderation records
- Direct messages and attachments you send, and read receipts
- Connections and event RSVPs
Forum posts are visible to other members who can access that forum. Direct messages are visible to the people in the conversation. Authorized Atomic Anesthesia staff may access content when needed for safety, support, investigating a report, or enforcing our policies.
2.6 Purchases
Stripe processes payments. Stripe collects your card details directly; we never receive or store your full card number. We receive your name, email, the product and price, subscription and payment status, billing dates, and Stripe customer and transaction identifiers.
2.7 Sign-up forms and communications
When you request a free resource, join the newsletter, or register for a webinar, we collect your email address, first name if you give it, what you signed up for, and the page and campaign link you came from. We also keep the messages you send us, such as support requests and question-error reports.
2.8 Technical information
Like most websites, our hosting and database providers log technical information when you use the Service: IP address, browser and device type, pages and API requests, and timestamps. We use IP addresses and account identifiers to limit request rates and prevent abuse. We do not use third-party analytics, advertising pixels, or session recording tools.
3. AI-powered features
Some features send content to third-party AI providers to produce the result you asked for. We send only what the feature needs, and we do not sell AI submissions.
- Voice Preceptor: your microphone audio streams in real time from your browser to Google (Gemini) to run the spoken conversation and transcribe it. After the session, the transcript and session context are sent to OpenAI to grade your answers, write your study guide, and find relevant reference material. A notice before you start each session tells you this.
- AI flashcard generation: the text of the PDF or PowerPoint you upload, or the notes you paste, is sent to OpenAI to write cards. For PDFs with unreadable text, images of the affected pages are sent so the model can read them.
- Question reports: if you report a problem with a question, our team may use OpenAI to help draft a reply. The draft is reviewed by a person before it is sent.
AI providers process this content under their API terms, which govern their own retention for security and abuse monitoring. If you don't want content sent to these providers, don't use the feature. Never include patient information. AI output can be wrong; see our Terms.
4. How we use information
- Create and secure your account, and remember your settings
- Deliver lessons, questions, flashcards, and other content available to your plan, and track your progress
- Personalize your study, such as due flashcards, recommended content, and streaks
- Run the community, direct messages, events, and moderation
- Provide the AI features you choose to use
- Process purchases, trials, renewals, and cancellations, and prevent duplicate charges
- Send account, billing, and security emails, and, if you've signed up for them, newsletters and other marketing emails
- Answer support requests and fix content errors you report
- Understand how the Service is used in aggregate so we can improve it
- Prevent fraud and abuse, comply with law, and enforce our Terms
We do not use your information to make decisions that produce legal or similarly significant effects about you. Scores and recommendations are study tools.
5. How we disclose information
5.1 Service providers
We share information with companies that process it on our behalf to run the Service:
- Supabase: database, authentication, and file storage
- Vercel: website and application hosting
- Stripe: payments, subscriptions, and the billing portal
- Customer.io: account, billing, and marketing emails
- OpenAI and Google (Gemini): AI features described in Section 3
- Upstash: rate limiting, using IP addresses and account IDs
- Vimeo and Captivate: video and audio playback
5.2 Other members
Your username, name, photo, role, program, and other profile details are shown to other members according to your settings. Content you post in the community is visible to members who can access it.
5.3 Legal, safety, and business transfers
We may disclose information if we believe it is reasonably necessary to comply with law or legal process, protect the rights, safety, or property of our members, the public, or Atomic Anesthesia, investigate fraud or abuse, or enforce our Terms. If Atomic Anesthesia is involved in a merger, acquisition, financing, or sale of assets, information may be transferred as part of that transaction, subject to this policy.
5.4 No sale or targeted advertising
We do not sell your personal information, and we do not share it with third parties for cross-context behavioral (targeted) advertising. We may share aggregated or de-identified information that cannot reasonably identify you, and we will not try to re-identify it.
7. Retention and account deletion
We keep personal information only as long as we need it:
- Account, profile, learning, case log, and Voice Preceptor data: while your account is open, or until you delete the item where that option exists
- Community posts and messages: while the discussion remains on the Service, and as needed for safety and moderation
- Purchase and billing records: as long as needed for accounting, tax, chargebacks, and legal claims
- Sign-up form records: until you unsubscribe or ask us to delete them
- Technical logs: for the retention period set by our hosting providers
When you delete your account
Deleting your account from Settings → Privacy & security signs you out, removes your profile from the community, and shows your posts and messages as from "Deleted User." You must cancel any membership first so you aren't charged again. To have your remaining personal information permanently erased, including from our email and billing providers, email hello@atomicanesthesia.com from your account's email address. We will complete verified requests within 45 days, except for information we must keep by law (such as billing records), and copies in backups that expire on their normal schedule.
8. Security
We use encryption in transit, encrypted storage, row-level access controls in our database, rate limiting, and restricted administrative access. No online service is perfectly secure, so please use a strong, unique password and tell us right away if you think your account has been compromised. If a breach affects your personal information, we will notify you as required by law. More detail is on our Security page.
9. Your rights and choices
- Update your information: edit your profile and settings at any time
- Control your visibility: in Settings → Privacy & security, choose who can message you, who sees your activity, and whether your last-seen status and email are shown
- Get a copy: download your data as a file from Settings → Privacy & security, or email us for a complete copy
- Delete: delete your account in Settings → Privacy & security and ask us to erase remaining data (Section 7)
- Marketing emails: use the unsubscribe link in any marketing email. Account and billing emails continue while you have an account.
- Cookies: change your choice in Settings → Privacy & security or on the Cookie Policy page
Depending on where you live, you may have the right to access, correct, delete, or receive a portable copy of your personal information, and to opt out of its sale, sharing for targeted advertising, or profiling (we don't do these). To make a request, email hello@atomicanesthesia.com with the subject "Privacy request" from your account's email address. We will confirm your identity before acting, respond within the time the law requires (generally 45 days), and not discriminate against you for using your rights. If we deny your request, you can appeal by replying to our decision; we will respond to appeals within the time the law requires. California residents can read our California Privacy Notice.
10. Students and schools (FERPA)
You sign up for Atomic Anesthesia directly, and we do not share your individual information or progress with your nurse anesthesia program. If we enter into an agreement with a program, we will handle any education records under that agreement and the Family Educational Rights and Privacy Act (FERPA), acting as a school official with a legitimate educational interest, and we will tell affected students what is shared.
11. Children
The Service is for adults. We do not knowingly collect personal information from anyone under 18. If you believe a minor has given us personal information, contact us and we will delete it.
12. Where we process data
Atomic Anesthesia is based in the United States, and we and our providers process information in the United States. Some providers may also process it in other countries where they operate. If you use the Service from outside the U.S., your information will be transferred to and processed in the U.S.
13. Changes to this policy
We will post any changes here and update the date above. If we make a material change, such as using your information in a new way or adding a new type of provider, we will notify you by email or in the Service before it takes effect.
14. Contact us
- Email: hello@atomicanesthesia.com (subject "Privacy request")
- Mail: Atomic Anesthesia, LLC, 8 The Green, Dover, DE 19901, United States